Data Protection

Data Protection

DDAT has two legal entities, each governed by an academy trust (DDAT and DDAT2). Please click on the links below to access data protection and privacy notices for each trust.

To identify which Trust your school belongs to, please click here.

As the UK has now left the EU, there have been some changes to data protection legislation. To comply with the Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019, every policy, notice and procedural guide that refers to ‘GDPR’ shall now be read as ‘UK GDPR’. The rights, responsibilities and data protection provided by the Data Protection Act 2018 and the GDPR are not changed. Our procedures and arrangements will not change.

Holiday Activities and Food (HAF) programme

On 8 November 2020, the government announced that the Holiday Activities and Food (HAF) programme will be expanded across the whole of England in 2021. The programme has provided healthy food and enriching activities to disadvantaged children since 2018. The programme will cover the Easter, summer and Christmas holidays in 2021. Local authorities are asked to ensure that the offer of free holiday club provision is available for all children eligible for and in receipt of free school meals in their area. Please see the privacy notice below for further details on the programme.

DDAT Privacy Notice – HAF

Derby Diocesan Academy Trust Track and Trace Update

Please click here for an update regarding the NHS ‘Track and Trace’ scheme and its implications for data protection Derby Diocesan Academy Trust Track & Trace Update

You may have received a letter from your DDAT school regarding the Government’s Covid-19 Testing for Staff and Pupils. Please refer to the attached Privacy notices, one for each DDAT legal entity, which describes how your data will be used and how to exercise your data protection rights.

DDAT Privacy Notice – model school and college testing

DDAT2 Privacy Notice – model school and college testing

Please click the relevant privacy notice below for details on how staff personal data will be collected and processed in relation to COVID-19 testing of staff in Primary Schools.

DDAT COVID-19 Testing

DDAT2 COVID-19 Testing

Nuffield Early Language Intervention

As part of the government’s COVID-19 catch up package for schools, every state funded primary school with a Reception class is eligible to apply for training and resources. This will help schools to deliver one-to-one and small-group support for five-year-olds whose spoken language skills may have suffered as a result of the pandemic. As part of the programme, participating schools will be able to access online training from the start of the spring term 2021.

The Nuffield Early Language Intervention (NELI) was developed with funding by the Nuffield Foundation. It is a 20-week targeted programme designed to improve the oral language skills of children aged 4-5 in need of support in this area. The programme uses use an assessment tool called LanguageScreen. This involves the school sharing pupil data for assessment and research purposes. Parents have the right to withdraw their child from research involving data from LanguageScreen (but their child’s scores can still be available to their child’s school). For further details, please click on the links below:

LanguageScreen’s terms and conditions

LanguageScreen’s Privacy Policy

Freedom of Information

The public has the right of access to information the Trust produces in the course of its work. The DDAT Freedom of Information Policy commits the Trust to make information available to the public as part of its normal business activities. Requests should be sent to or by writing to us.

Subject Access Request (SAR)

Individuals have the right to access their personal data and supplementary information held by DDAT and our academies. The GDPR and the Data Protection Act 2018 clarifies that the reason for allowing individuals to access their personal data is so that they are aware of, and can verify, the lawfulness of the processing (please refer to this guidance from the Information Commissioners Office).

If you wish to request information we hold about you, please complete and submit the online Subject Access Request form below. Alternatively, the form can be downloaded and sent to the relevant Trust School or DDAT Trust Office or you can email the Data Protection Officer at Any request in writing from the individual (Data Subject) will be considered as a valid request, whatever the format as long as it contains the relevant information to enable us to deal with your request.

Subject Access Request Form

Please fill out the form below with the requested information. It will be sent to the Trust’s Data Protection Officer and you will also be emailed a copy for your records. Alternatively, please download the Subject Access Request Form PDF here and post it to us.


    This form contains personal data as defined by the Data Protection Act 2018. As Data Controller, Derby Diocesan Academy Trust (DDAT) will protect the personal data provided and ensure that it is not passed to anyone who is not authorised to see it. The information provided will be processed in accordance with the regulations contained in the Act and the DDAT Data Protection Policy which is available above. By submitting this form, you agree that DDAT may process your information in accordance with these terms.